01763 242344





To start: as soon as possible

Pay:   £9.74per hour (£10.91 including holiday pay)

Responsible to: clerk to the Local Governing Body

Background and purpose of the job

Bassingbourn Village College is seeking to appoint a capable and well-organised minute-taker to assist the clerk to the Local Governing Body (LGB). This is a part-time position paid monthly on the basis of the hours of work undertaken. The hours for this position are variable but are not expected to be more than 100 hours a year, during term-time only. The main purpose is to take the minutes of the LGB meetings held at Bassingbourn Village College, of which there will be up to 10 each year. The LGB meetings are generally held on a Thursday evening, for two hours, starting at 6pm or 7pm.

Governing bodies are entrusted with a great deal of information, some of which is confidential. The assistant clerk to the LGB is therefore required to maintain complete confidentiality of issues discussed at LGB meetings.

Main responsibilities:

  • Take detailed notes of the LGB meetings, recording key decisions, questions and responses, and actions.
  • Write up the notes of each meeting in a timely fashion to produce a detailed set of draft minutes within five days of each LGB meeting
  • Liaise with the clerk to the governors to ensure prompt circulation of final minutes and related documents.

Skills and expertise:

We are looking for someone who:

  • Has experience of minute-taking (essential)
  • Can provide confidential administrative support to the LGB (approx. 10 meetings per year) (essential)
  • Has excellent organisational skills (essential)
  • Has excellent working knowledge of Microsoft Word (essential)
  • Has excellent communication skills, both written and oral (essential)
  • Is able to maintain confidentiality (essential)
  • Is able to travel to and attend LGB meetings (essential)
  • Has an understanding of school governance (desirable)

If you wish to discuss an aspect of the post before applying, please contact the clerk to the LGB, Mrs Smith, either by phone 01763 242344 or by email ssmith@bassingbournvc.net.

To apply, please complete a non-teaching staff application form which is available below and forward with a covering letter to Mrs Smith by post or email to ssmith@bassingbournvc.net outlining how you would successfully implement the requirements of the job description and how your previous experience has successfully prepared you for this post.


Bassingbourn Village College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants. The Governing Body is an Equal Opportunities Employer


Application forms :  Application forms should be completed and returned to the College with a covering letter.

We do not accept CVs.

Teaching staff:           (word version): Teacher application form          (PDF version)  Teacher application form

Non-teaching staff (including exam invigilators)          (word version)  Support Staff application form    (PDF version)  Support Staff application form

Disclosure of criminal record declaration form.pdf                  Disclosure of criminal record declaration form Word version


Privacy Notice for Job Applicants

 Looking for some part-time, casual work term time only?

Job Title: Examination Invigilator

Job Description

The primary roles of an invigilator are twofold; to ensure that examinations are conducted according to the regulations and to ensure that all candidates have the opportunity to perform in the examination to the best of their ability.


Purpose: To assist the Examinations Officer & Chief Invigilator in the smooth running of all examinations
Accountable to: Examinations Officer
Responsible for: Supervising students before, during and after examinations.

Acting as a reader/scribe for students with these arrangements

Working with: Examinations Officer, Chief Invigilator, other invigilators,  Heads of department, other staff as appropriate
Working time: During exam periods – Mainly the May/June period but at other times as they occur throughout the school year.

Morning exams start at 9am and afternoon exams usually start at 1.40pm – invigilators are expected to be on duty up to 30 minutes before each exam.

Pay scale £8.21 per hour (£9.20 per hour including holiday pay)
Disclosure level Enhanced
Qualifications and personal skills
  • No formal qualifications or experience necessary; training will be given.
  • Vigilance, calmness and firmness are more important than formal qualifications
  • You will work as part of a team so need to be adaptable within the working environment


Key Tasks Organisation & Administration

  • to issue papers and necessary equipment to students
  • to maintain a discrete but effective and vigilant presence during the examination enabling students to perform to the best of their ability
  • to support students who may need to take rest breaks during the exam
  • to invigilate small groups where some students may have readers or scribes
  • to support students as a reader or scribe
  • to support the examination officer/chief invigilator in checking papers before despatch
  • to ensure the exam hall is cleared of all materials relating to the finished paper and then help set up for the next exam

Professional Development

  • to attend training meetings before examination periods and as necessary for refreshers
  • to attend de-briefing sessions at the end of each exam period to maintain good practice


  • to be aware of and comply with policies relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Also to be aware of and support difference and ensure equal opportunities for all



This job description maybe reviewed from time to time.  Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task will not necessarily be identified and a full explanation will be given at the New Invigilators training session.

To apply, please complete a support staff application and send with a covering letter by post to Mrs S Smith at the College or by email to ssmith@bassingbournvc.net.  CVs will not be accepted.  If you require further information about this position, please contact the Exams Officer, Sue Jenkins on 01763 242344 or by email sjenkins@bassingbournvc.net

Bassingbourn Village College

South End, Bassingbourn, Royston, Hertfordshire, SG8 5NJ

01763 242344